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GUIDELINES FOR COMMUNITY USE OF SCHOOL FACILITIES

All requests for use of school facilities by any group, other than school-sponsored activities and programs within each school, are to be agreed to in writing by the Superintendent’s designee, on the proper form, with all information supplied, at least seven (7) days prior to the event.

Regular school activities will have priority for all facilities. All applications will be processed according to date of receipt of the application.

Cancellations must be made seven (7) days prior to the event.  This allows the opportunity for other organizations to use, if applicable.

Facilities will generally not be available for community use at times when school staff are not available to monitor the applicant’s use, such as on legal holidays; before 7:00 a.m.; after 10:00 p.m., Wednesday evening after 6:30 and Sunday mornings prior to Noon.   School facilities will not be available at any time for use by rental groups on the following holidays: Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day, New Year’s Eve, New Year's Day, Good Friday, Easter Sunday and Memorial Day.  Regular school activities will have priority for all space.

FACILITY USE POLICY & FEES

HOW TO RESERVE A FACILITY
Any organization wishing to use our public schools must submit an electronic Facility Request (see below) to the District at least 7 working days prior to the event. This allows time to complete a Lease/Use Agreement, receive Proof of Insurance, a $50 refundable deposit and notify all parties concerned. 

Organizations holding regular meetings throughout the year need file only one request at the beginning of the year.  Requests for use of public school facilities must be renewed each year.

Prior to reserving a GYM view availability date/time.  All school activities take precedence for facility use.  If there is a conflict, non-school activity will be asked to reschedule.

Step 1: Become a Requester Click Here to Start
Step 2: Wait for your approval email.
Step 3: Submit Insurance Liability Form by Clicking Here.
Note: Facility use will not be granted until current liability insurance and $50 deposit are on file. Upload as a pdf document or a .jpg graphic file and click submit. 
Step 4: Click Here to log in to your account to place Facilities requests.
Click Here for STEP-BY-STEP requesting instructions.
Step 5: Wait for email of approval/denial of your facilities request. To check on the status of your request, log in to your account and click on the request history tab.
Step 6: When a request has been approved, an electronic contract will be sent to the requester.  Sign the electronic contract with the pin you created in your account.

Upon receipt of the electronically signed contract, the facility has been officially reserved for your use.
For further information or questions, please contact Julie Lawrence at: 308-762-5475 or .

FEE CLASSIFICATIONS
CLASS I
PIRC, Booster Club, APS Foundation, APS School Events, Teammates

CLASS II
Boy Scouts, Girl Scouts, 4-H, Youth Athletic Leagues, Panhandle Health Department, Cattle Capitol Shrine Club, Bow Hunter's Safety, Fed. Wrestling, FCA, St. Agnes Academy, Lutheran School, UMC Sher Ber Preschool

CLASS III
City of Alliance, YMCA, WNCC (educational), AVFD, Box Butte Democratic Party, Alliance Police Officers Organization, Chamber of Commerce

CLASS IV
Rotary, Lion's Club, Kiwanis, Main St. Players, Post Playhouse, Community Choir, Pageants, United Way, Dog Owners Group, Farm Bureau, Box Butte Development Center, Dobby's, Good Samaritan, H.P. String Ensemble, St. John's Brass, Honeybear Preschool, KAB, Migrant Headstart, WNCC (Non-education), Prairie Haven Hospice, RSVP, Alliance Arts Council, PAWS

CLASS V
Westco, PREMA, Box Butte General Hospital, 7th Street Dance, KCOW Radio, Cultivate Dance, 21st Century  Equipment